BY-LAWS

CAPITOL CITY THUNDERBIRD CLUB

May 23rd, 2007

 

 

 

ARTICLE I:               NAME

 

The name of this club is Capitol City Thunderbird Club, and is also referred to as “CCTC”.

 

ARTICLE II:              PURPOSE

 

            1.         To promote the preservation and enjoyment of the Ford Motor Company’s Thunderbird Automobiles and to promote interest in the hobby, to exchange and/or dispense technical, historical and other information relevant to the hobby and to the club, among members and owners of such automobiles.

 

            2.         To serve as a medium of exchange of ideas, information for admirers and owners of the Thunderbird automobiles, and to promote the preservation of these automobiles to their original likeness.

 

            3.         To unite a local organization of Thunderbird Owners and admirers who are interested in restoring and maintaining their automobiles in a manner that will promote admiration and respect with the community.

 

            4.         To provide a local organization as a basis for meetings, socializing, and maintaining the spirit of good fellowship, and to participate in community activities including the use of their Thunderbird automobile.

 

            5.         To further the interest of owners and drivers of Thunderbird automobiles and promote motoring safety in all phases.

 

ARTICLE III:             MEMBERSHIP

 

            1.         Membership shall be open to all persons interested in the purpose of this club.

 

            2.         There shall be one class of membership.  The rights and privileges of all members shall be equal.

 

 

            3.         All members of this club are encouraged to establish and maintain membership in the VINTAGE THUNDERBIRD CLUB INTERNATIONAL

 

CCTC By-Laws

May 23, 2007

Page 2

 

(VTCI).  In order to maintain club status as a Chapter of the Vintage Thunderbird Club International, the Club Officers, (President, Vice President, Treasurer and the Secretary) shall be members of the Vintage Thunderbird Club International.  To participate in VTCI sanctioned events (Regional Convention and International Convention) and to have their vehicles judged, vehicles must be owned by a member in good standing of the Vintage Thunderbird Club International.

 

            4.         Membership is for the calendar year – January 1 through December 31 and includes all family members with the same household.  Dues amounts shall be set annually based on the needs of the Club.  A member will be dropped from the roles if dues are not paid within 30 days from the due date of January 1 (dropped if not paid by February 1).

 

5.            All members have one (1) vote per family/partner membership,  All voting issues are resolved by a simple majority of votes cast by the general membership who are present at the business meeting at which the vote is taken or who have voted by e-mail sent to the officer designated to receive such e-mails for the particular vote at least 24 hours prior to the commencement of the meeting. 

 

a.    If e-mail voting is used to determine any matter other than elections, the matter to be voted on shall be raised at the meeting prior to the meeting at which the vote is taken, and the members shall be given notice of the matter by e-mail at least ten days prior to the meeting at which the vote is taken.

 

b.    At the meeting at which the vote is taken, the presiding officer shall not inform those present of the tally of those voting by e-mail till those present have voted.  Then the number and nature of the affirmative and negative votes shall be made known at the meeting and entered into the minutes.

 

c.   Any matter other than amendment of the By-laws may be raised and decided at the same meeting if a majority of the members is present at that meeting; however, the membership must be notified of the election of officers at one meeting prior to the action even by a majority of the members present at the meeting. 

 

 

CCTC By-Laws

May 23, 2007

Page 3

 

ARTICLE IV:                        BOARD OF DIRECTORS

 

            1.         Management and administration of the CCTC is hereby vested in the Board of Directors, subject only to the laws of the State of Texas.  The Board of Directors, or any director individually, may request a vote on any issue concerning the operation of the club.  If a vote is so requested, it shall be taken in the manner stated herein.

 

            2.         The Board of Directors shall consist of five (5) persons, all CCTC and VTCI members.  The officers of the club, which shall be President, Vice-president, Secretary, Treasurer and Activities Director, are all automatically directors.

 

            3.         The term of the Board of Directors shall be 2 calendar years, the same as their elected office.  Any Director may be re-elected or re-appointed.

 

            4.         Upon a vacancy occurring  in any elective office of the club, and therefore on the Board of Directors, the spot will be filled  either by election of the officer whose resignation or other action has created the vacancy, or, in his discretion, the president may appoint a member to fill the vacancy until the next election of any officer, at which time the position shall be filled by election.

 

            5.         There shall be a Board of Directors meeting no less than one time per year, and/or as often as deemed necessary by the President.  Board meetings may be held contemporaneous with the business meetings of the club or in any other manner decided upon by the Board. 

 

            6.         The President of the CCTC will conduct the Board of Directors Meeting, or, if the President is unavailable, the Vice President may conduct the meeting.

 

            7.         A majority of the members of the Board of Directors, which must be a minimum of 3, shall constitute a quorum.  A quorum is required for the Board of Directors to take any action, and a majority of said quorum is required for any such action.

 

ARTICLE V:             OFFICERS

 

            1.         The officers of the club shall be:  President, Vice President, Secretary, Treasurer and Activities Director.

 

CCTC By-Laws

May 23, 2007

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            2.         Each officer’s term shall be two calendar years, beginning January 1 of the first year of his or her term of office.  To facilitate continuity, the President and Secretary will be elected to serve a term beginning in even years beginning in the year 2002 and the Vice President, Treasurer and Activities Director elected  to serve a term beginning in the odd years beginning in the year 2003.  Should any officer become unable or unwilling to serve, an election shall be held as soon as practical to fill the vacancy created in that office; or the president may appoint a member to fill the vacancy until the next  regular election of any officer, at which time election of a successor for the office which had been vacant shall occur.

 

3.            Any CCTC officer who misses 3 consecutive business meetings can be expelled from office upon the decision of the remainder of the members of the Board of Directors.  Such decision must be unanimous by the other Directors.

 

4.            Elections shall be held at convenient times consistent with these By-Laws.  Notice of an election shall be given at the meeting prior to the nominations and/or vote and by e-mail to the members no less than 10 days prior to the meeting at which nominations are made.  Elections shall be held at any appropriate business meeting.  If a majority of the club members are present at the meeting, the nominations and vote may be taken at that meeting.  If a majority of the members are not present at the meeting, nominations shall occur at the meeting for which the notice of the election was given to the membership (the nominating meeting); with the votes tabulated at the following meeting (the voting meeting).  In addition to those nominated at the nominating meeting, any other person may be nominated by two members nominating the person by e-mail more than 14 days prior to the voting meeting.  Once this time has passed, the names of all nominees shall be sent to the members by e-mail more than 10 days prior to the voting meeting.  Then, any member may vote by e-mail to be sent to the officer designated to receive the votes.  Each such e-mail vote must be received by such officer no less than 24 hours prior to the commencement of the voting meeting.  At the voting meeting, any member may cast a vote or change the vote cast by him or her by e-mail.  The result of the election shall be determined by a simple majority of those voting, either by e-mail or in person at the meeting at which the vote is taken.

 

 

CCTC By-Laws

May 23, 2007

Page 5

 

ARTICLE VI:                        MEETINGS

 

            1.         There shall be a business meeting at least six times per year.

 

            2.         Meeting notices will be communicated no later than two (2) weeks prior to the meeting via any appropriate method.

 

ARTICLE VII:           AMENDMENT OF BY-LAWS

 

            1.         These by-laws may only be amended by approval of the Board of Directors, first;  and then after all members have been notified of the proposed changes at a business meeting and by e-mail at least 14 days prior to the next business meeting .  Voting on the proposed changes shall occur separately as to each change, either by e-mail which must be received by the officer designated to receive such votes no less than 24 hours prior to the next business meeting or in person at the next business meeting.  The result of the proposals individually shall be determined by a majority vote of the general membership voting either by e-mail or in person at the next business meeting.  A change may also be made if 2/3 of the total general membership proposes a change.