BY-LAWS
May 23rd,
2007
ARTICLE I: NAME
The name of this club is
ARTICLE II: PURPOSE
1. To promote the preservation and enjoyment
of the Ford Motor Company’s Thunderbird Automobiles and to promote interest in
the hobby, to exchange and/or dispense technical, historical and other
information relevant to the hobby and to the club, among members and owners of
such automobiles.
2. To serve as a medium of exchange of
ideas, information for admirers and owners of the Thunderbird automobiles, and
to promote the preservation of these automobiles to their original likeness.
3. To unite a local organization of
Thunderbird Owners and admirers who are interested in restoring and maintaining
their automobiles in a manner that will promote admiration and respect with the
community.
4. To provide a local organization as a
basis for meetings, socializing, and maintaining the spirit of good fellowship,
and to participate in community activities including the use of their
Thunderbird automobile.
5. To further the interest of owners and
drivers of Thunderbird automobiles and promote motoring safety in all phases.
ARTICLE III: MEMBERSHIP
1. Membership shall be open to all persons
interested in the purpose of this club.
2. There shall be one class of
membership. The rights and privileges of
all members shall be equal.
3. All members of this club are encouraged
to establish and maintain membership in the VINTAGE THUNDERBIRD CLUB
INTERNATIONAL
CCTC By-Laws
May 23, 2007
Page 2
(VTCI). In order to maintain club status
as a Chapter of the Vintage Thunderbird Club International, the Club Officers,
(President, Vice President, Treasurer and the Secretary) shall be members of
the Vintage Thunderbird Club International.
To participate in VTCI sanctioned events (Regional Convention and
International Convention) and to have their vehicles judged, vehicles
must be owned by a member in good standing of the Vintage Thunderbird Club
International.
4. Membership is for the calendar year –
January 1 through December 31 and includes all family members with the same
household. Dues amounts shall be set
annually based on the needs of the Club.
A member will be dropped from the roles if dues are not paid within 30
days from the due date of January 1 (dropped if not paid by February 1).
5.
All members have one
(1) vote per family/partner membership,
All voting issues are resolved by a simple majority of votes cast by the
general membership who are present at the business meeting at which the vote is
taken or who have voted by e-mail sent to the officer
designated to receive such e-mails for the particular vote at least 24 hours
prior to the commencement of the meeting.
a.
If e-mail voting is used
to determine any matter other than elections, the matter to be voted on shall
be raised at the meeting prior to the meeting at which the vote is taken, and
the members shall be given notice of the matter by e-mail at least ten days
prior to the meeting at which the vote is taken.
b.
At the meeting at which
the vote is taken, the presiding officer shall not inform those present of the
tally of those voting by e-mail till those present have voted. Then the number and nature of the affirmative
and negative votes shall be made known at the meeting and entered into the
minutes.
c. Any matter other than amendment of the
By-laws may be raised and decided at the same meeting if a majority of the
members is present at that meeting; however, the membership must be notified of
the election of officers at one meeting prior to the action even by a majority
of the members present at the meeting.
CCTC By-Laws
May 23, 2007
Page 3
ARTICLE IV: BOARD OF DIRECTORS
1. Management and administration of the CCTC
is hereby vested in the Board of Directors, subject only to the laws of the
State of
2. The Board of Directors shall consist of
five (5) persons, all CCTC and VTCI members.
The officers of the club, which shall be President, Vice-president,
Secretary, Treasurer and Activities Director, are all
automatically directors.
3. The term of the
Board of Directors shall be 2 calendar years, the same as their elected
office. Any Director may be re-elected or re-appointed.
4. Upon a vacancy occurring in any elective office of the club, and
therefore on the Board of Directors, the spot will be filled either by election of the officer whose
resignation or other action has created the vacancy, or, in his discretion, the
president may appoint a member to fill the vacancy until the next election of
any officer, at which time the position shall be filled by election.
5. There shall be a
Board of Directors meeting no less than one time per year, and/or as often as deemed
necessary by the President. Board
meetings may be held contemporaneous with the business meetings of the club or
in any other manner decided upon by the Board.
6. The President of the CCTC will conduct the Board of
Directors Meeting, or, if the President is unavailable, the Vice President may
conduct the meeting.
7. A majority of
the members of the Board of Directors, which must be a minimum of 3, shall
constitute a quorum. A quorum is
required for the Board of Directors to take any action, and a majority of said
quorum is required for any such action.
ARTICLE V: OFFICERS
1. The officers of the
club shall be: President, Vice
President, Secretary, Treasurer and Activities
Director.
CCTC By-Laws
May 23, 2007
Page 4
2. Each
officer’s term shall be two calendar years, beginning January 1 of the first
year of his or her term of office. To
facilitate continuity, the President and Secretary will be elected to serve a
term beginning in even years beginning in the year 2002 and the Vice President,
Treasurer and Activities Director elected to serve a term beginning in the odd
years beginning in the year 2003. Should any officer become unable or unwilling to serve, an election
shall be held as soon as practical to fill the vacancy created in that office;
or the president may appoint a member to fill the vacancy until the next regular election of any officer, at which
time election of a successor for the office which had been vacant shall occur.
3.
Any CCTC officer who
misses 3 consecutive business meetings can be expelled from office upon the
decision of the remainder of the members of the Board of Directors. Such decision must be unanimous by the other
Directors.
4.
Elections shall be held
at convenient times consistent with these By-Laws. Notice of an election shall be given at the
meeting prior to the nominations and/or vote and by e-mail to the members no
less than 10 days prior to the meeting at which nominations are made. Elections shall be held at any appropriate
business meeting. If a majority of the
club members are present at the meeting, the nominations and vote may be taken
at that meeting. If a majority of the
members are not present at the meeting, nominations shall occur at the meeting
for which the notice of the election was given to the membership (the
nominating meeting); with the votes tabulated at the following meeting (the
voting meeting). In addition to those
nominated at the nominating meeting, any other person may be nominated by two members
nominating the person by e-mail more than 14 days prior to the voting
meeting. Once this time has passed, the
names of all nominees shall be sent to the members by e-mail more than 10 days
prior to the voting meeting. Then, any
member may vote by e-mail to be sent to the officer designated to receive the
votes. Each such e-mail vote must be
received by such officer no less than 24 hours prior to the commencement of the
voting meeting. At the voting meeting, any
member may cast a vote or change the vote cast by him or her by e-mail. The result of the election shall be
determined by a simple majority of those voting, either by e-mail or in person
at the meeting at which the vote is taken.
CCTC By-Laws
May 23, 2007
Page 5
ARTICLE VI: MEETINGS
1. There shall be a business meeting at
least six times per year.
2. Meeting notices will be communicated no
later than two (2) weeks prior to the meeting via any appropriate method.
ARTICLE VII: AMENDMENT OF BY-LAWS
1. These by-laws
may only be amended by approval of the Board of Directors, first; and then after all members have been notified
of the proposed changes at a business meeting and by e-mail at least 14 days
prior to the next business meeting .
Voting on the proposed changes shall occur separately as to each change,
either by e-mail which must be received by the officer designated to receive
such votes no less than 24 hours prior to the next business meeting or in
person at the next business meeting. The
result of the proposals individually shall be determined by a majority vote of
the general membership voting either by e-mail or in person at the next
business meeting. A change may
also be made if 2/3 of the total general membership proposes a change.